The vehicle inspection checklist pick-up and return, ready to tick.
Five steps in the real order of a rental, from checking the driving licence to releasing the security deposit. Print it, or keep it on the phone of the team member who hands over the keys.
What the PDF contains
- Before handing over the keys: identity, driving licence, additional drivers, terms read through with the customer.
- On board: documents, safety equipment, accessories and keys listed one by one.
- Pick-up: every side of the vehicle photographed in the same order, each defect located and measured.
- Return: the side-by-side comparison, with only new damage recorded.
- After the return: costing, a justified deduction from the security deposit, an invoice for return charges, filing.
The rule that settles discussions at return: the same vehicle, photographed in the same order and from the same angles at pick-up and at return.
The PDF is sent by email from this page.
Frequently asked questions
What does the checklist contain?
Thirty-seven items to tick, split into five steps: before handing over the keys, what is on board, the pick-up inspection, the return inspection and what to do after the return. It ends with three photo habits.
Which vehicles is it for?
Cars, vans or two-wheelers: simply cross out the items that do not apply to your vehicle.
Do I need software to use it?
No. Print it and use it with a pen. It follows the same order as the guided inspection in Flotly, should you ever want to do it on a phone.
What happens after I give my email address?
You get the link to the PDF straight away, then two emails with inspection tips during the week. Every email contains an unsubscribe link.
Also useful: The rental agreement template, with annotated clauses (PDF).